WEIS LIBRARY UMC CHRIST CENTER USE CONTRACT

6020 Heidler Rd., Fairview, PA 16415

(814) 833-3255

Please fill out and return

 

 

Name of Organization:

Contact Person:

 

REGULATIONS GOVERNING USE OF FACILITIES FOR NON-MEMBERS

  1. No Smoking or other tobacco use is permitted in the building.
  2. Alcoholic beverages may not be brought onto church property.
  3. Games of chance may not be played, even if group has a small games of chance license. (This includes any form of raffle)
  4. Non-members cannot use the building for merchandising or ticket sales.
  5. The building cannot be used for partisan politics.
  6. Unless other arrangements are made, the group shall be responsible to clean up immediately after the event. Tables and chairs must be returned to their pre-used positions unless otherwise directed. All rubbish must be disposed of in outside dumpster.
  7. Attach a list of tables, chairs and any other equipment owned by Weis Library that you are planning to use.
  8. Use of the kitchen is strictly limited to stove, refrigerator and sinks only. Use of the dishwasher, plates, utensils, pots and pans, etc is not permitted.
  9. All paper products used in the serving of food are to be provided by the group.
  10. No helium balloons, rice, or birdseed are permitted. Bubbles may be used outside after a wedding
  11. There is to be no use of the facilities without adequate supervision. Unless another arrangement has been pre-approved by Weis Library, the group leader named on this contract is expected to be present during the entire event providing oversight and compliance to our regulations.
  12. Facility must be left in immaculate condition. No rubbish or paper products are to be left in Christ Center, everything must be disposed of in the dumpster outside.

 

Signed:                                                                                                                                                  

 

Position in organization:                                                                                                                   

 

(Organization’s representative will be asked to sign showing that he/she understands and will enforce the above policies)

 

Name of event’s group leader(s):

 

            Weis Library will instruct group leaders on location of fire exits and extinguishers

 

            YOUR CONTRACT IS FOR:

           

                        DATE:

                                TIME                    Arrival time:                                                       Departure time:

                Deposits and Rentals Received:

               

 

 

 

WEIS LIBRARY UMC CHRIST CENTER USE CONTRACT

6020 Heidler Rd., Fairview, PA 16415

(814) 833-3255

Please fill out and return

 

 

Name of Organization:

Contact Person:

 

REGULATIONS GOVERNING USE OF FACILITIES FOR MEMBERS

  1. No Smoking or other tobacco use is permitted in the building.
  2. Alcoholic beverages may not be brought onto church property.
  3. Games of chance may not be played, even if group has a small games of chance license. (This includes any form of raffle)
  4. Non-members cannot use the building for merchandising or ticket sales.
  5. The building cannot be used for partisan politics.
  6. Unless other arrangements are made, the group shall be responsible to clean up immediately after the event. Tables and chairs must be returned to their pre-used positions unless otherwise directed. All rubbish must be disposed of in outside dumpster.
  7. Attach a list of tables, chairs and any other equipment owned by Weis Library that you are planning to use.
  8. Use of the dishwasher is not permitted.
  9. All paper products used in the serving of food are to be provided by the group.
  10. No helium balloons, rice, or birdseed are permitted. Bubbles may be used outside after a wedding
  11. There is to be no use of the facilities without adequate supervision. Unless another arrangement has been pre-approved by Weis Library, the group leader named on this contract is expected to be present during the entire event providing oversight and compliance to our regulations.
  12. Facility must be left in immaculate condition. No rubbish or paper products are to be left in Christ Center, everything must be disposed of in the dumpster outside.

 

Signed:                                                                                                                                                  

 

Position in organization:                                                                                                                   

 

(Organization’s representative will be asked to sign showing that he/she understands and will enforce the above policies)

 

Name of event’s group leader(s):

 

            Weis Library will instruct group leaders on location of fire exits and extinguishers

 

            YOUR CONTRACT IS FOR:

           

                        DATE:

                                TIME                    Arrival time:                                                       Departure time:

                Deposits and Rentals Received:

 

 

 

 

 

 

 

 

PRIORITIES IN SCHEDULING AND FEE STRUCTURE:

The Weis Library United Methodist Church is a faith community whose purpose is:

To make disciples of Jesus Christ through outreach,

Worship, study, relationships and service.

With this purpose in mind, we have established the following priorities for the use Weis Library United Methodist Church Christ Center:

  1. Church Functions – including worship, weddings, funerals, study, fellowship and sports programs.
  2. Requests by Active Weis Library United Methodist Church Members – Any active member of Weis Library United Methodist Church can rent the Christ Center for up to 8 hours for a $45 fee.
  3. Equivalent Ministries – Ministries performed by groups with similar goals to Weis Library Church. (Expected donation and deposits to be determined by Trustees)
  4. Non-Profit Groups – (Expected donation and deposits to be determined by Trustees)
  5. Rentals to Clubs or Individuals -Fees and deposits will be according to the following schedule:
    • GYM RENTAL: $100 for 4 hours plus a $50 refundable damage deposit. (A $50 non-refundable deposit that will be applied to the rental fee is due at time of booking.)

 

·        SOCIAL EVENTS:

     PARTIES:  $175 for 6 hours plus a $50 refundable damage deposit.

      (A $50 non-refundable deposit that will be applied to the rental fee is due at     time of booking.)

 

      WEDDINGS:  $300 for all day plus a $50 refundable damage             deposit. 

     (A $50 non-refundable deposit that will be applied to the rental fee is due at     time of booking.)

 

(There are   25    tables, which seat   8   per table; therefore a total

of    200   can be served in the gym.

 

Maximum Occupancy is 200 people.

 

*There will be a $50 event cancellation fee.

 

SAFETY

The renting group shall assume all responsibility for personal injury and property damage not covered by church insurance.

            Liability Insurance Certificate provided:                                  Date:

 

            Other Safety Issues Reviewed:

 

 

Note: Weis Library has a policy on file regarding the safe supervision and transportation of youth and children. We have also trained our volunteers and staff on matters concerning Sexual Harassment and Child abuse. We expect all groups using our facility to provide adequate attention to these concerns.

 

SIGNATURES:

 

TRUSTEE:                                                                 PASTOR:                                           

Your Contact People:

Weis Library United Methodist Church

Facility Rental Reservation Form

 

 

This form and associated rental fees and damage deposit are to be returned to the Church Office for scheduling and collection purposes.  If this form and monies due are not returned by the Sunday before your event, permission to rent the facility will not be granted.

 

I wish to rent the following area on (date) _________________ for ____________________

Area desired: Please circle:

A)    Christ Center Gym

B)    Christ Center parlor, kitchen, and/or 2 rooms off the gym*

C)    Sanctuary

D)    Youth area in basement

 

*If you are renting the Sunday School classrooms, there are pictures of each classroom showing how the tables and chairs are to be arranged following your event hanging in the kitchen over the hand washing sink.

 

I would like heat/cooling from _____________________ to _______________________

 

I would like the parking lot lights to be on from ________________ to ______________

 

I would like to use __________ tables and ________ chairs for _______ persons.

 

 

I have received, understand and agree to the terms and conditions of the Weis Library United Methodist Church Facility Rental Agreement and will comply with all its provisions.  I accept full financial responsibility for any and all damage that may occur to the facility while it is being rented for my event as well as all liability for my event’s participants/guests.

 

 

Signed:___________________________________  Date: ________________________

                                    (Renter)

 

Renter Phone Numbers:  ___________________________________________________

                                              Home                           Cell                            Work

 

Your event has been entered on the church calendar.

 

$_________ Usage and Utility Fee Collected.

$_________ Refundable Damage Deposit collected.

 

 

Signed:_______________________________________ Date: _____________________

    (Church Office representative)